Academic Probation: Clearing Your Hold

How To Remove the Academic Probation Hold

Students who remain on academic probation beyond one semester will have a probation hold placed on their records that will prevent their future registration. They will receive an email from the University, notifying them about their continued academic probation status and letting them know that they must meet with an academic advisor in order to clear their hold. It is important that students check their SF State email regularly, as they will receive messages from the University which contain additional details about how to clear their hold and important deadlines to meet so that the probation hold does not impact their ability to register for the next semester.

Starting in Fall 2020, a change in academic probation policy has streamlined the probation process, eliminating the need for students to fill out probation hold clearance forms and reducing the number of approvals needed to clear a probation hold. Students now only need to meet with one advisor in order to clear their hold and no paperwork is required. Please see the information in the sections below for referrals to the appropriate academic advisor.

If it is a student’s first semester on academic probation, they will not have a registration hold, but are still encouraged to meet with an academic advisor. Please see the section entitled First Semester on Academic Probation for referrals to the appropriate academic advisor.

Undeclared Students and Students Changing Majors

If a student is undeclared or planning to change their major to a major outside of their current college, they must meet with an academic advisor in the Undergraduate Advising Center (UAC) to discuss their probation status and have their hold removed. If a student is currently undeclared, they should meet with their assigned advisor in the UAC. If a student would like to change to undeclared or is interested in pursuing a major outside of their current college, they will need to meet with an advisor during one of the UAC’s drop-in advising times. For more information on how to make an appointment with their assigned advisor and how to access UAC drop-in hours, please refer to the Undergraduate Advising Center’s website.

If a student is planning on changing their major, but they will still be seeking a major within their current college, then they should see an advisor in their college-based resource center for help with the probation process and clearing the hold. Please refer to the information below for the appropriate resource that corresponds with the student’s major.    

Declared Major and Pre-Majors

If a student is a continuing freshman, sophomore, junior, or senior with a declared major, they should work with an advisor in their college-based resource center in order to clear their probation hold. If a student is unsure of their college affiliation, they can find it on this list of majors. The email notification from the University will also detail where the student should go to access academic advising.

Once a student knows which college their major is affiliated with, they can refer to the list below and go to the website for their college-based resource center to see how to make an appointment with an advisor.

Lam Family College of Business:  Lam Family College of Business Student Success Center

College of Ethnic Studies:  College of Ethnic Studies Advising Center

College of Health and Social Sciences:  College of Health and Social Sciences Student Resource Center

College of Liberal & Creative Arts:  College of Liberal & Creative Arts Advising Resource Center

College of Science & Engineering:  College of Science and Engineering Student Success Center

Graduate College of Education: The Education Advising Community Hub